Questions? Just Ask.

contact@thatConference.com

Overall Event Details

Date

August 13th - 15th 2012

Venue

  • Kalahari Resort
  • 1305 Kalahari Drive
  • Wisconsin Dells, Wisconsin 53965

Attendees

~1000 software developers, designers, and IT professionals from the upper Midwest (Minnesota, Wisconsin, Illinois, Michigan, Indiana, Iowa).

Advertising

Developer Smackdown podcast, local user groups, Facebook, Blogs, Twitter, Newsletters, and a number of local community events like CodeMash and Chicago Code Camp.

Attendee Cost

Target price is $349 per ticket. A ticket includes: conference registration, t-shirt, breakfast, lunch, event activities, and a bag of stuff.

Event Activities

Presentations

~100 sessions across 3 days. Industry best speakers will have 50 - 75 minutes to convince, teach, and engage their audience on topics vital to the today's software industry. Topics will be categorized into the following tracks: mobile, web, cloud, client, design.

The Pitch

Are you passionate about an open source project? Are you a startup? Are you just passionate about a particular topic? Every day during lunch, the stage is yours. Lunch will be divided into 7 minute time slots. Pitch it, to an audience of 1000 and make a few new fans.

Open Spaces

Want to make the conference yours? You can. Part of thatConference will include a moderated Open Spaces. This is the ideal place to make thatConference truly unique and interactive.

Kids Conference

Families are welcome at thatConference, in fact we encourage it. One day of the conference, thatConference will have a Kids Conference. Child Guardian Required.

Sponsored Events

On Monday night, thatConference and co-sponsor(s) will host a networking event where attendees will have the opportunity to meet and greet community peers and conference speakers.

On Tuesday night, thatConference and co-sponsor(s) we will host an social event where attendees, speakers and sponsors can interact and enjoy each other's company.

As a truly cross-technology event, this is a unique opportunity to reach developers across numerous programming languages, platforms, and devices.

Midwest GiveCamp

Leading into thatConference, the organizers from Midwest GiveCamp and thatConference have teamed up to host the second annual Midwest GiveCamp. This will take place the weekend leading into thatConference and is a great opportunity for the technical community to give back a little technical know-how to our local charities.

Hackathons

You know you love American Idol, don't lie. Well, we do too. So, thatConference is taking the singing out of American Idol and putting the developer in. thatConference will run four hackathons across Chicago, Milwaukee, Madison, and Minneapolis. The top two winning teams from each city will get to compete for a chance to win the audience's vote during thatConference.

Platinum Gold Silver Bronze
Linked logo on conference website
Table in "Sponsor Pavilion" (optional)
Post on thatConference.com job board
Logo placed on slides between sessions
Slide before all videos
Logo on conference slides
5 minute presentation to attendees
Include on all signage
Attendee Ticket 3 2 1
* Sponsored Speaking Slot 2 1
** Pre-Conference Newsletter Submission Monthly 2 1
** Post-Conference Newsletter Submission 2 1

* The sponsors of the sponsored speaking slots will work directly with the conference organizers to make sure the session, content and speaker fit into the overall schedule and balance of content. Limited to 15 total on a first come first serve basis.

** Newsletter submissions will be sent from thatConference and the sponsor will work directly with the organizers for the content to be included in the newsletter.

Platinum


Contribution

A Platinum Sponsor contributes $9,000 cash to the thatConference conference.

Purchase Now

Benefits

  • Linked Logo on Conference WebSite
  • Largest logo Size
  • Table in Sponsor Pavilion if desired
  • Post job openings on the thatConference Job Board
  • Logo displayed between sessions on available digital signage
  • Logo on conference slide
  • Logo on hallway and other conference banners
  • Logo slide before recorded video
  • 3 attendee tickets
  • Sponsored Speaking Slot
  • Newsletter inclusion
  • 5 minute presentation to all attendees
  • Included on all conference signage
  • Preferential logo placement among all Platinum sponsors based on total contribution amount and date that contribution was received

Restrictions

  • Only 4 available
  • Sponsored speaking slots are limited to 14 total on a first come first serve basis.

Gold


Contribution

A Gold Sponsor contributes $6,000 cash to the thatConference conference.

Purchase Now

Benefits

  • Linked logo on the thatConference WebSite
  • Larger logo size than Silver
  • Table in Sponsor Pavilion if desired
  • Post job openings on the thatConference Job Board
  • Logo's displayed between sessions on available digital signage
  • Logo on conference slide
  • Logo slide before recorded video
  • 2 attendee tickets
  • Sponsored Speaking Slot
  • Newsletter inclusion
  • Preferential logo placement among all Gold sponsors based on total contribution amount and date that contribution was received

Restrictions

  • Only 6 available
  • Sponsored speaking slots are limited to 14 total on a first come first serve basis.

Silver


Contribution

A Silver Sponsor contributes $3,000 Cash to the thatConference conference.

Purchase Now

Benefits

  • Linked Logo on the thatConference WebSite
  • Larger logo size than Bronze
  • Table in Sponsor Pavilion if desired
  • Post job openings on the thatConference Job Board
  • Logo's displayed between sessions on available digital signage
  • 1 attendee tickets
  • Preferential logo placement among all Silver sponsors based on total contribution amount and date that contribution was received

Restrictions

  • Only 8 available

Bronze


Contribution

A Bronze Sponsor contributes $1,500 Cash to the thatConference conference.

Purchase Now

Benefits

  • Linked Logo on the thatConference WebSite
  • Table in Sponsor Pavilion if desired
  • Preferential logo placement among all Bronze sponsors based on total contribution amount and date that contribution was received

Restrictions

  • Only 10 available.

Individual Consultant


Contribution

An Individual Consultant Sponsor contributes $150 Cash to the thatConference conference.

Purchase Now

Benefits

  • Name and logo (linked to your homepage) displayed on our website's list of sponsors.
  • Listing in the Service Provider list distributed to each thatConference attendee as part of the thatConference program. Listings will include the following for each consultant:
    • Name, website, and phone number
    • One line description of service offerings

Restrictions

  • Available only to individual, independent consultants in the region (i.e., cannot be a company of more than 1 employee).

Additional Opportunities

thatConference is also offering the following additional sponsorship opportunities.

Attendee Notebook


Each thatConference 2012 attendee will receive a Moleskine pocket notebook with the thatConference logo laser etched on the front cover. Notebook sponsors will have their logo prominently displayed on the front cover. This sponsorship offers an exciting opportunity to have your logo on a long-lasting notebook which will be used by each attendee for years.

Cost: ~ $6,000 for exclusive logo placement

Cocktail Party


Cocktail party sponsors make our attendee party possible by underwriting the food and beverage costs. We accept multiple sponsors for this event; however, the first sponsor to sign up may elect to cover all costs, creating an exclusive sponsorship opportunity for this highly visible event.

Cost: Varies. Contact us for details.

Hackathons


You know you love American Idol, don't lie. Well, we do too. So, thatConference is taking the singing out of American Idol and putting the developer in. thatConference will run four hackathons across Chicago, Milwaukee, Madison, and Minneapolis. The top two winning teams from each city will get to compete for a chance to win the audience's vote during thatConference.

Cost: ~ $2,000 per city, 4 cities total

WaterPark Party Cabana


This sponsorship entitles your company to exclusive use of one of the poolside cabanas during the Tuesdays night waterpark party held from 10pm to 1am. The space is yours to do with what you'd like — do something fun, creative, and in the spirit of thatConference.

Cost: $tbd (Limited availability - and these go FAST)

Attendee USB Sticks


Rather than cut down trees, let's go digital. Placement of one page of vendor material in each attendee bag.

Cost: Varies. Contact us for details.

USB Inserts


Placement of one limited vendor material on each USB Stick. Note: This is above and beyond the allocation already provided to all sponsorship levels.

Cost: $150

Table Tents / Fliers


Placement of one printed flier or tent at each table for one meal. Sponsors are responsible for printing costs. Material must not be larger than 8.5" x 11"

Cost: $300.

Acknowledgement In Program


Acknowledgement space is being offered in the official conference program. Note that companies may purchase space in the program without otherwise being a sponsor of thatConference.

Costs:
  • $200 per 1/4 page (black/white)
  • $1000 inside cover (full page, full color, 2 total)
  • $1500 back cover (full page, full color, 1 total)

Other Items


A number of other items are available. If you're interested, please contact us to negotiate pricing.

  • Lanyards with your logo
  • Merit badges
  • Conference bags with your logo

Sponsoring Events

A Unique Opportunity for Unique Events

thatConference is all about uniqueness. We're gathering Ruby, PHP, Java, and .NET folks together, we're having a conference at a water park. You get the idea

Do you have an idea for a unique event that you'd like to have your company organize and run at thatConference? Pitch the idea to us and we'll work with you to help you put on something educational, helpful, or just plain fun.

Examples of events might include code mashups bringing Java, .NET, and Ruby folks together. Maybe your company wants to host a coding challenge. The possibilities are endless.

We do need to frame some rules around these events, so keep the following in mind:

  • Only four sponsor events will be approved. First come, first served.
  • thatConference gets final approval on events which are run at the conference.
  • Sponsors pay all costs associated with running the event. Such costs do not contribute in any way to the sponsor's level.
  • Events will be listed on a special page on the website and will clearly note they're sponsor/vendor events and not directly part of thatConference. Positioning on the site will be first come, first placed. Descriptions of events must be concise.
  • Events may be listed in the conference program depending on logistics surrounding the program. Such listings will be on a separate page clearly noting these as sponsor/vendor events which are not directly part of thatConference.
  • Events will be announced at the conference kickoff. Ongoing events may have short summary updates during announcements at meal times if time allows.

Sponsorship Agreement

Indemnity and Limitation of Liability: Neither That Conference NFP, The Organizers, any co-sponsor, venue provider nor any of their respective officers, agents, employees, facilities or representatives shall be responsible for, and Sponsorship applicant (referred to as Company) hereby releases them from, any claims for damages, loss, harm, injury to the person, property or business of the Company and/or any of its visitors, officers, agents, employees, or other representatives, resulting from theft, fire, earthquake, water, unavailability of the facility, accident or any other reason in connection with the Conference. The Company shall indemnify, defend, and protect the Organizers, any co-sponsor, and venue provider harmless from any and all claims, demands, suits, liability, damages, losses, costs, attorney's fees, and expenses which might result or arise from Company's participation in the conference or any of its activities, as well as the actions of its officers, agents, employees, or other representatives. Under no circumstances will the organizers, any co-sponsor, or the venue provider be liable for lost profits, or other incidental or consequential damages for any of their acts or omissions whatsoever whether or not appraised of the possibility or likelihood of such damages or lost profits. In no event shall the Organizers' liability, under any circumstance, exceed the amount actually paid to it by the Company. The Organizers make no representations or warranties regarding the number of persons who will attend the conference. Observant of Laws: Company shall abide by and observe all laws, rules, regulations, and ordinances in compliance with the City of Wisconsin Dells, Counties of Columbia, Sauk, Adams, Juneau and the State of Wisconsin.

Cancellation or Termination by the Organizers: If for any reason beyond its reasonable control including fire, strike, earthquake damage, construction or renovation to conference site, government regulation, public catastrophe, act of God, or any similar reason, the Organizers shall determine that the conference or any part may not be held, the Organizers may cancel the conference or any part thereof. In that event, the Organizers shall determine and refund to the Company its proportionate share of the balance of the fees received which remains after deducting all expenses incurred by the organizers. Cancellation by the Company: All payments made to the organizers under this application shall be considered fully earned and non-refundable in consideration for expenses incurred by the Organizers and the Organizers' lost or deferred opportunity to provide space and/or sponsorship opportunity to others.

Company Conduct: thatConference NFP and all its representatives shall conduct themselves at all times in accordance with the highest of standards of decorum and good taste. The Organizers shall reserve the right to eject from the conference any Company or Company representative violating those standards.

Agreement to Terms, Conditions, and Rules: Company agrees to observe and abide by the foregoing terms and conditions and by such additional terms, conditions, and rules made by the Organizers from time to time for the efficient and safe operation of the conference. This application represents the final, complete and exclusive agreement between the company and the organizers concerning the thatConference. The organizers do not make warranties, or other agreements except as set-forth above.

Subject to Change: While most of the details contained in this prospectus are set, several details such as ticket cost, event activities are still in flux and may be changed to such as the conference accommodate more attendees if necessary.

FAQ

Frequently Asked Questions


Q. We're working against budget schedules. Can I commit to sponsorship now but pay closer to the event?

A: Yes; however, your benefits will not be activated until we receive payment. Moreover, special packages (cocktail party, cabanas, etc.) will not be held for you. All benefits are first-come, first-served based on the date we receive your payment. thatConference is a non-profit event completely run by volunteers. We simply don't have the bandwidth to deal with Accounts Receivable.


Q: What are the "Giveaway Items" mentioned in the Gold, Platinum, and Adamantium levels?

A: We want to ensure that our "Sponsor Pavilion" is an exciting place for the attendees to visit. Besides having the opportunity to speak with our sponsors, attendees should have a reasonable expectation of walking away with some "swag". As is typical with other trade shows, this includes software, books, apparel with your logo, and/or trinkets with your logo. We ask that if you do not provide enough items for every attendee, that you try to be creative in how the items are distributed (i.e., hold your own raffle, have a secret spotter give away items in the crowd, etc).


Q: Will my logo on the thatConference website be hyperlinked to my website?

A: Yes. If you would like to have a custom landing page to identify thatConference visitors, please provide that URL to us.


Q: What is "Preferential Logo Placement"?

A: Whenever all sponsor logos are displayed together, they will be arranged from left to right and top to bottom within the Bronze, Silver, Gold, Platinum groups in order by the total contribution size (largest first) and the date that payment was received (earliest first).


Q: I've got a great idea for a sponsorship opportunity that you haven't listed. What can I do?

A: Contact us and run it by! We're happy to work with any idea as long as it's of benefit to the attendees! (And doesn't get us in trouble with the law, of course...)


Q: Who exactly is organizing thatConference?

A: thatConference is organized by a group of developer community leaders who have collectively formed a non-profit organization in the state of Illinois. This group is officially named "That Conference NFP".

The thatConference board of directors and its organizers are completely volunteer, and all monies collected from sponsors go towards the conference and its related expenses.


Q: What is the thatConference mailing address?

A: Unless otherwise directed, please send all sponsorship-related mail and packages to:

  • thatConference Sponsorship Coordinator
  • c/o Jean Seely
  • 657 Red Spruce Trail
  • Lake Villa, IL 60046

Email: contact@thatConference.com


Q: Are my sponsorship contributions tax-deductible?

A: Yes. You can download it here or email contact@thatConference.com if you have questions.